Communications Assistant

Location: Vancouver, BC
Closing Date: February 20, 2012

General

The Communications Assistant plays a supporting role to members of the Department in maintaining day-to-day administrative, research, project planning and community development duties.

Major Duties:

• Working closely with the Department to plan, deliver and evaluate all aspects of the Department’s corporate events, including community meetings, visits by international delegates, conferences, ceremony awards, etc. Duties include:
• Develops, organizes and manages Canfor special events and meetings from concept to completion, ensuring they operate smoothly and efficiently;
• Researches, and summarizes project requirements;
• Coordinates and communicates event details with project stakeholders, including both internal and external counterparts;
• Coordinates guest lists, food service arrangements, menu planning, nametags and staffing;
• Researches and provides the Communications Department with costs and value-based analyses of identified suppliers to achieve the best value for money;
• Assists with all communications and networking in support of special events, and assists with development of new opportunities to build awareness;
• Responds to enquiries from the public about events, including assisting with media requests;
• Assists in the preparation of event communications materials;
• Provides the Communications Department with regular status reports on the project and,
• Maintains administrative & financial records and filing systems, responds to inquiries, develops databases in relation to the event.

• Internal newsletter
• Sustainability report

• Obtain and compile current advertising rates from news media
• Book advertising space based on an advertising plan/schedule
• Coordinate and communicate specification details with the Department and news media  
• Maintain financial records

• Maintain and update information on the online sponsorship database, as required
• Coordinate and communicate sponsorship details with the Department
• Liaise with donors and sponsorship candidates to ensure information is communicated in a timely fashion

• Distribute clipped news articles in relation to Canfor
• Manage, maintain and update information on the online news article Database
• Coordinate on-boarding of a media monitoring system

• Monitor and manage Canfor's presence in social media sites
• Work with appropriate departments in a quick and timely fashion to ensure Canfor messaging is conveyed in postings
• Build and maintain Canfor’s social media networks for continuous promotion
• Monitor effective benchmarks for measuring the impact of social media programs, and analyze, review, and report on effectiveness of campaigns in an effort to maximize results.

• Assist the Department in general activities such as:
• Generating holiday cards distribution list
• Managing, updating and maintaining the Department’s lists of contacts
• Checking and responding to corporate email accounts
• Maintaining the email newsletter contact database
• Booking travel

Qualifications:

• Degree in Communications, Journalism or Social Media – or a minimum of 5 years progressive work experience in a related field;
• Event planning experience;
• Demonstrated proficiency and expertise in social media;
• Highly proficient in Microsoft Office, including Excel and PowerPoint; Excellent written and oral interpersonal communication with marketing and communications skills; media relations experience is an asset
• Ability to work independently and the desire to work in a fast paced dynamic environment;
• Flexibility, ability to multitask, detail-orientated and positive; and
• Good knowledge of the social media world.

Interested applicants should forward their resumes by February 20, 2012 to:

Ida Gibson

Human Resources Coordinator
Canadian Forest Products Ltd.

Email:  Ida.Gibson@canfor.com